Kaonavi AI features and pricing (November 2026)

Kaonavi is a Japanese talent management platform that holds the largest market share for these systems in Japan according to a 2024 ITR report, combining employee data, performance reviews, attendance and AI analytics for more than 4,500 companies.

Kaonavi centralizes employee records, skills and organizational charts with modules for performance evaluation, attendance and pay stubs, internal position matching, e-learning and recruitment tracking. Founded in Tokyo in 2008 with additional offices in Osaka, Nagoya and Fukuoka, the company states more than 4,500 companies use it, including Toyota, Mitsubishi Electric and Kirin, mostly organizations with 100 or more employees across manufacturing, retail and construction.

• Surfaces patterns in employee feedbackInsightFinder uses AI to analyze employee survey responses and other feedback and visualize patterns that would otherwise stay hidden in free-text answers, giving HR a starting point instead of reading every response manually.
• Drafts goal feedback and evaluation commentsThe AI goal and evaluation assist checks goals against the SMART and FAST principles and drafts evaluation comments based on company standards and past evaluation data. Managers start from a draft instead of writing every comment from scratch.
• Matches people to open internal positionsFor internal job postings, the AI rates how well an employee matches an open position and helps draft the job requirements, based on centralized skills and experience data. Managers see suitable candidates beyond their own personal network.

• Holds the largest market share for talent management systems in Japan according to a 2024 ITR report covering 2015 to 2022.
• First talent management system in Japan to achieve ISMAP registration, the government's cloud security assessment program, in January 2023.
• Serves companies mainly from 100 employees up to organizations with more than 5,000, rather than very small businesses.
• Runs on AWS infrastructure certified under ISO 27017 cloud security in addition to general ISO 27001 certification.

Headquartered in Tokyo with additional offices in Osaka, Nagoya and Fukuoka, a Japanese-language product built for Japanese payroll and labor practices, and the largest market share for talent management systems in Japan according to a 2024 ITR report.

Kaonavi quotes prices through an online estimate tool based on functions and employee count, so it is worth running the estimate for your own headcount before comparing options. The product and its documentation are built for the Japanese market, so a non-Japanese HR team should confirm English-language support before rollout. For EU staff at a Japanese subsidiary, a data processing agreement under Article 28 GDPR would still be needed.

• APPI under review, amendments expected by 2027
• AI Promotion Act favors guidelines over hard rules
• No works councils, but Article 36 agreements cover many workplaces

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