PastaHR AI features, pricing and GDPR (November 2026)

PastaHR provides AI agents that pre-qualify, screen and follow up on job applications by WhatsApp and email, for recruiting teams at midsize and large employers, mainly in Switzerland and Germany.

PastaHR builds AI agents that sit inside a recruiting team's existing applicant tracking system rather than replacing it, connecting to more than 100 ATS platforms including Personio, SAP SuccessFactors, Workday and Greenhouse. The core functions are pre-qualification of incoming applications against criteria a recruiter sets, JobFit scoring with a visible rationale per candidate, and autonomous follow-up by WhatsApp or email when information or documents are missing. Recruiters and hiring managers stay in charge of every decision; the AI only prepares the shortlist. PastaHR is a Swiss company (Pasta Software Studio AG, Zurich) serving enterprise and mid-market clients across retail, healthcare, hospitality and industry.

• Pre-qualifies incoming applicationsEvery application is checked against the must-have and nice-to-have criteria a recruiter defines, before or right after submission. Recruiters open a review queue of applications that already meet the basics instead of reading every CV that comes in.
• Scores candidates with a visible rationaleThe JobFit assessment rates each applicant against the job's criteria and shows which requirements are met or missing, with the evidence behind that call. Recruiters can compare candidates at a glance and still see why the tool reached its verdict.
• Chases missing information automaticallyWhen a CV or answer leaves a requirement unclear, an AI agent messages the candidate on WhatsApp or by email to ask for the missing detail or document. Recruiters get a complete file without sending reminder messages themselves.
• Coordinates interview bookingOnce a candidate is shortlisted, the system can send a booking link and confirm a time directly inside the chat, syncing with the recruiter's calendar. That removes a round of scheduling emails or calls for every interview.
• Summarizes each application for reviewersThe assistant condenses a candidate's CV, screening answers and JobFit result into a short summary that a recruiter or hiring manager can scan in seconds, instead of opening the full file for every applicant.

• Positions itself as an AI layer for existing recruiting teams and ATS systems, not a replacement for recruiters.
• Integrates with more than 100 applicant tracking systems, including Personio, SAP SuccessFactors, Workday and Greenhouse.
• JobFit scoring shows the evidence behind each assessment rather than a single opaque score.
• Documents an EU AI Act self-assessment and lists its subprocessors, including their data locations, in a public trust center.

PastaHR's legal seat is in Zurich (Pasta Software Studio AG), with named Swiss reference customers across retail, logistics and healthcare including Aldi Suisse, Manor, Securitas, Siemens Switzerland, Swisscom, Coop and Autogrill Switzerland, several with published results such as a threefold faster application process reported by Aldi Suisse.

Before rolling PastaHR out, confirm which of your ATS integrations are fully live today, since depth varies by system. The vendor publishes its subprocessors and their data locations in a public trust center, worth checking against your own data residency policy, and lists an EU AI Act self-assessment and ISO 27001:2022 certification. Because PastaHR only screens and ranks candidates rather than evaluating existing employees, works council involvement typically runs through hiring and selection guidelines rather than Section 87 BetrVG.

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