Paygaps.de AI features, pricing and GDPR (October 2026)

Paygaps.de is a German pay transparency platform that analyzes gender pay gaps and evaluates roles against the four criteria of EU Directive 2023/970. It targets HR teams in Germany from roughly 100 employees preparing for the directive's reporting and documentation duties, which, according to the German government, had not yet been transposed into German law in July 2026.

According to the vendor, Paygaps.de bundles nine modules for pay transparency, including gap analysis by comparison group, analytical job evaluation, salary bands with suggestions from a band assistant, an employee inquiry portal, a works council portal and an annual report under Article 9 of EU Directive 2023/970, which, according to the German government, had not yet been transposed into German law in July 2026. Data can be imported from DATEV, Personio, Workday, Sage HR or SAP SuccessFactors, or uploaded as CSV or Excel.

The vendor is a sole proprietorship registered in Wiesbaden and states that it develops and hosts the software in Germany. It targets HR teams at companies from roughly 100 employees up to groups with several subsidiaries.

• Suggests job evaluations under EU criteriaFor each role, the AI proposes a rating against the directive's four criteria of skills, effort, responsibility and working conditions, which HR reviews and approves. From the approved point scores, the software forms the comparison groups under its published methodology and calculates the gender pay gap for each group.
• Answers questions in chatFrom the Business plan up, the Paygaps-Assistent AI chatbot answers questions in chat, including on request about aggregated metrics of the customer's own organization. According to the terms, no individual salaries, names or personnel numbers are sent to the AI model, and the assistant is disabled by default.

• According to the vendor, salary data is stored in a Frankfurt am Main data center whose operator is ISO 27001 certified; AI model calls, primarily via Anthropic, as well as operating logs, support access and email delivery may take place outside the EU.
• Interface available only in German, built around German pay transparency duties rather than a global audience.
• The Paygaps-Assistent AI feature is only included from the Business plan, not in the Starter package.
• Connects to DATEV via OAuth2, to Personio and Sage HR via API key, and to Workday and SAP SuccessFactors through an enterprise setup, with CSV or Excel import as an alternative.

Developed and hosted in Germany according to the vendor, registered in Wiesbaden per the legal notice, interface available in German only.

Before buying, check data handling and data processing terms: according to the vendor, salary data is stored in Frankfurt am Main and a data processing agreement under GDPR Article 28 is available, but AI model calls may be processed outside the EU. Because the software evaluates roles and feeds that into pay decisions, co-determination on pay structures under Section 87(1) no. 10 BetrVG and on technical systems under Section 87(1) no. 6 BetrVG may apply, so involve the works council before rollout. For 2027, also confirm the pricing tier still covers your current headcount.

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