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Resource and capacity planning for professional services firms with AI team matching by skills and the Chello planning assistant.
Productive AI features, pricing and GDPR (October 2026)
Software for agencies and service firms with resource planning, budgets, time tracking and AI for time entries, reports and meetings.
Per userFree trial
Pricing: Per user
Essential and Professional per user per month. The pricing page shows conflicting amounts: the plan cards list Essential at $10 or $12 and Professional at $25, the comparison table lists $9 and $24 billed yearly. Ultimate by quote. 14-day free trial. As of September 2026.
What is Productive?
Productive is professional services automation software for agencies, consultancies and service firms. It combines resource planning, project management, time tracking, budgets and invoicing with AI that pre-fills time entries, drafts reports and records meetings.
Productive covers capacity and availability planning, Gantt-based project planning, time tracking, budgeting, profitability and invoicing, plus a sales CRM. It connects to accounting and HR systems such as QuickBooks, Xero and Sage. The vendor says more than 2,000 companies use it. Data is hosted on AWS in the EU, and the contracting entity is The Productive Company, Inc. in Delaware.
Productive AI features and use cases
- Pre-fills timesheetsAI time tracking suggests time entries based on calendar events. Staff spend less time reconstructing their week, and billable hours are recorded more completely.
- Builds reports on requestAI report generation turns a question into a report on utilization, budgets or profitability. Operations leads get numbers without building each report by hand.
- Records client callsThe Notetaker add-on transcribes calls and creates tasks from them. Project teams capture client requests right away and start working on them.
What sets Productive apart
- Combines resource planning with budgets, profitability and invoicing for service businesses in one tool.
- Hosted on AWS in the EU with a SOC 2 Type II report.
Where Productive is strongest
United States Available internationally
The contracting company is registered in Delaware, US; Productive does not document a lead market.
Questions to ask before you buy Productive
Resource planning and time tracking show the workload and hours of individual employees. In Germany this usually requires works council involvement. Check which AI features are in your tier and whether the Notetaker is a paid add-on. A signed data processing addendum can be downloaded from the trust center; ask where Notetaker recordings are processed.
Using Productive in the EU: GDPR and AI Act
- Data locationEU (according to the vendor). Hosting regions: EU.
- Data processing agreementPublic, read it here (opens in a new tab).
- EU AI ActCheck whether the AI prepares decisions about people. If not, the high-risk rules usually do not apply. The high-risk obligations apply from December 2, 2027 (Digital Omnibus).
General information with sources, not legal advice.
Productive reviews
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Questions about Productive
Where does Productive host data?
The security page names Amazon AWS in the European Union. Specific data center locations are not published.
Is there a free trial?
Yes. Productive offers a 14-day trial without a credit card.
Who is Productive built for?
Agencies, consultancies, IT service firms and other businesses that sell time and need to plan capacity against budgets.
Productive update historyno updates yet
No changes recorded for Productive yet.
Changes the vendor made and confirmed user reports, each checked against the vendor's own pages. We review every tool monthly.
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