From $5 per user/month · Free trial🇦🇺🇺🇸
Shift scheduling and time-tracking software with AI models for automated demand forecasting and draft schedules.
Papershift AI features, pricing and GDPR (October 2026)
German time-tracking and shift-planning software with the Kahru AI chat assistant as a digital HR helper.
Per employeeFree trial
from €3.60 per employee/month
Pricing details
Core €4, Premium €6, Professional €9 per employee per month, 10 percent less with annual billing (€3.60, €5.40 and €8.10), price calculator starting at 16 employees, plus a €39 monthly base fee and VAT, as of October 2026
What is Papershift?
Papershift is a German cloud HR platform for shift scheduling, time tracking and absence management, mainly for small and midsize employers, with an AI chat assistant that answers staff questions from their own HR data.
Papershift, based in Karlsruhe and developing cloud HR software since 2015, covers shift scheduling, time tracking, absence management, payroll preparation, onboarding and digital personnel files, for employers in hospitality, retail, manufacturing, healthcare and logistics. Named customers include CEWE, myMuesli and Bäckerei BrotZeit; pricing is published per employee per month with a required base fee, and a 14-day free trial is available without payment details.
Papershift AI features and use cases
- Helps with master data changesKahru supports routine changes to employee master data through a chat request. If the stored company data holds no answer, it says so and refers the person to HR, so unusual cases still reach a person.
- Answers HR questions through a chat assistantThe AI chat assistant Kahru answers questions about leave entitlement, absences, working hours and company policy using only the data stored in a company's own Papershift account. Staff get an immediate answer to a routine question instead of contacting HR directly.
- Retrieves documents from digital personnel filesKahru can pull a specific document from an employee's digital personnel file on request, respecting each person's existing access permissions. This turns a routine document request into a chat message instead of an email to HR.
What sets Papershift apart
- Kahru, the AI chat assistant, answers only from a company's own stored data and is not trained on customer data, according to the vendor.
- Pricing is published per employee with a fixed base fee, unlike many competitors offering quote-only pricing.
- Focused on German-speaking small and midsize employers rather than large multinational enterprises.
- 14-day free trial available without entering payment details first.
Where Papershift is strongest
Headquartered in Karlsruhe, developing cloud HR software for German employers since 2015, with named customers such as CEWE and myMuesli; no Austrian or Swiss office was found, and Switzerland has only a single customer story (Primarschule Uster), which does not meet the strength rule.
Questions to ask before you buy Papershift
Before signing up, use the 14-day free trial to check the scheduling and the Kahru chat assistant against your actual shift patterns, and confirm the total price including the mandatory base fee and any support tier. Since Kahru answers from stored personnel data and the automatic shift assignment of the higher tiers also touches staff data, German employers should involve the works council under Section 87(1) no. 6 BetrVG and confirm a data processing agreement under Article 28 GDPR.
Using Papershift in the EU: GDPR and AI Act
- Data locationEU (according to the vendor).
- Data processing agreementPublic, read it here (opens in a new tab). Subprocessor list (opens in a new tab).
- EU AI ActAI in this area can count as high-risk (Annex III) when it is used for hiring, promotion or performance decisions. The high-risk obligations apply from December 2, 2027 (Digital Omnibus). Our guide to the AI Act in HR
- Works councilIn Germany, software that can evaluate behavior or performance usually requires works council approval (§ 87 (1) no. 6 BetrVG).
General information with sources, not legal advice.
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Questions about Papershift
How much does Papershift cost?
Published monthly prices for 16 employees in total run from about €57.60 for Core to €129.60 for Professional with annual billing (about €3.60 to €8.10 per employee), plus a mandatory €39 monthly base fee and VAT; support tiers cost extra.
Does Kahru train on our company data?
No. Papershift states Kahru answers only from your own stored Papershift data and that no training occurs on sensitive company or personnel data.
Is there a free trial?
Yes, Papershift offers a 14-day free trial with full functionality and no payment details required upfront.
Papershift update historyno updates yet
No changes recorded for Papershift yet.
Changes the vendor made and confirmed user reports, each checked against the vendor's own pages. We review every tool monthly.
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