Spott AI features, pricing and GDPR (October 2026)

Spott is an applicant tracking system and CRM from Leuven for recruitment agencies in permanent placement, executive search, staffing and contracting, combining candidates, clients, pipelines and outreach in one workspace with AI built into matching, notes and messaging.

Spott replaces separate ATS and CRM tools for agencies. Modules cover the ATS and CRM core, matching, outreach campaigns, a unified inbox for email, SMS and WhatsApp, call notes, candidate presentation with CV formatting and a client portal, data enrichment and business reporting. Spott handles migration from tools such as Bullhorn, Vincere, JobAdder and Loxo, typically within four weeks according to the vendor.

The company is headquartered in Leuven, Belgium, with offices in New York and Sydney, and raised a $21 million Series A led by Balderton Capital. Named customers include United Consulting, HW Anderson, Kennedy Fitch and CGP Group.

• Matches candidates to jobs by meaningSpott stores job descriptions, profiles and conversations in vector databases and matches them by meaning rather than keywords. Every match comes with an explanation, so consultants can see why a profile surfaced and resurface dormant candidates in their own database.
• Takes notes on callsThe AI notetaker records and summarizes calls and meetings and attaches the notes to the candidate or client record. Consultants spend less time typing up conversations, and colleagues find the context later in the same place.
• Drafts personalized outreachAI drafts personalized messages for multi-channel sequences to candidates and clients by email, SMS and WhatsApp. Agencies can run business development and candidate outreach at a larger scale with less manual writing.
• Suggests next stepsDecision intelligence proposes tasks and record updates from recent activity, and Ask AI answers questions about the data in the workspace. Consultants keep records current without extra admin work.

• Built for agencies with client pipelines and placement revenue, unlike in-house applicant tracking systems.
• AI token costs for matching, notes, drafting and recommendations are included in every plan; only contact enrichment credits cost extra.
• Data is hosted in the EU by default, and the public DPA names Azure West Europe as an example primary region.

Spott is based in Leuven, Belgium, and states it has more than 5,000 daily active users on five continents, including Europe, the UK, the US and Australia.

Check the region in your order form, since the DPA allows processing outside the EEA where needed and lists OpenAI and Azure among subprocessors. Call recording and AI notes need candidate consent under GDPR and local recording rules. Enrichment of contact data raises GDPR questions about the data source. In the UK, the Data (Use and Access) Act 2025 applies to automated decisions in hiring.

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