Expensify AI features and pricing (October 2026)

Expensify is expense management software for small and midsize companies that captures receipts with SmartScan, handles reports, approvals and reimbursements, and uses its Concierge AI to categorize expenses and flag policy violations.

Employees submit receipts via the mobile app, by forwarding an email or by text message, and Expensify builds expense reports that managers approve and finance reimburses. The platform also offers the Expensify Card, travel booking and bill pay, and it lists more than 45 integrations, including QuickBooks, NetSuite, Sage Intacct, Xero and Workday. Individuals can use Expensify for free, while companies choose between the Collect plan for basic reimbursement and the Control plan with advanced approvals and integrations. The company is based in Portland, Oregon.

• Reads receipts automaticallySmartScan extracts the amount, date and merchant from a photographed or emailed receipt and creates the expense entry. Employees skip manual typing, and finance receives entries with the key fields already filled in.
• Categorizes expensesConcierge AI assigns categories to expenses automatically, based on the receipt and transaction data. This cuts the manual coding that finance otherwise does before an expense report can be exported to accounting.
• Flags policy violationsConcierge AI checks expenses against the company's expense policy and flags violations before approval. Approvers see which items need attention instead of reading every line, and fewer non compliant expenses reach reimbursement.

• Free for individual users, with company plans that start at $5 per member according to the homepage.
• Receipts can be submitted by app, email forwarding or text message to the number 47777.
• According to its privacy policy, data from European users is stored on servers in the United States.

Expensify is headquartered in Portland, Oregon; according to its privacy policy, data from European users is stored in the United States.

Check which plan you need, because according to the help center SAML sign-on, ERP and HR integrations and multi-level approvals are only part of Control. Review data residency: the privacy policy states that European users' data is stored in the United States, so align this with your data protection officer. Also confirm how exports reach your accounting system and whether receipts are archived to meet local retention rules.

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