rexx systems AI features, pricing and GDPR (November 2026)

rexx systems is a modular HR software suite from Hamburg covering personnel administration, recruiting and talent management. It adds AI features such as applicant scoring and automated job ad analysis, aimed at midsize and large employers across German-speaking Europe.

rexx systems, based in Hamburg with additional offices in Vienna and Zurich, builds a modular HR suite spanning personnel files, time tracking, recruiting, onboarding and talent management, alongside optional modules for compensation, travel expenses and e-learning. The company was founded in 2000, remains self-financed, and reports more than 3,000 customers and around 200 employees, serving organizations from about 100 up to several thousand staff. Customers can run the software as a cloud service or install it on their own servers.

• Scores incoming applications automaticallyThe AI Hiring module parses CVs and matches extracted skills and experience against the job profile, producing a score with a short explanation for each candidate. Demographic details such as age or gender are excluded from the comparison. Recruiters get a sorted, traceable shortlist instead of reading every application by hand.
• Checks job ads before they go liveAn automated analysis reviews draft job postings for structure, tone and which job boards fit best before publication. HR teams get concrete suggestions instead of guessing why a posting underperforms, which can shorten the time an open role stays unfilled.
• Drafts and answers questions inside the systemThe Rai assistant summarizes stored HR data and answers questions in natural language, and separately helps draft job ad copy. Instead of building a report or writing a posting from a blank page, an HR generalist can ask a question or request a first draft directly.
• Handles routine candidate communicationA chatbot manages scheduling requests, status updates and frequently asked questions from applicants during the hiring process. This takes repetitive replies off the recruiting team so they can focus on interviews and final decisions instead of inbox management.

• Offers both a cloud subscription and an on-premise license, so companies with strict internal hosting rules can keep the software on their own servers.
• Covers HR administration, recruiting and talent management as one connected system rather than separate point solutions for each function.
• Pricing scales per module and per employee count, from around 100 to several thousand staff, with a separate quote for talent management.
• Holds ISO 27001 certification and offers hosting on German and Swiss servers as an option for customers with EU data residency requirements.

rexx systems is headquartered in Hamburg and names dozens of German reference customers such as ADAC and Merck, plus named Austrian customers including Almdudler and Hartlauer and named Swiss customers including AMAG and Jungfraubahnen on its own references page.

Before signing, clarify which modules are needed, since pricing is calculated per module and headcount rather than published as a fixed list. Ask about interfaces to existing payroll or time systems, and whether cloud or on-premise hosting fits internal policy. Because the AI Hiring score affects how applications get ranked, German employers should involve the works council under Section 87 BetrVG; recruitment AI falls under the EU AI Act's high-risk category for hiring, with obligations phasing in from December 2027.

No reviews yet. Be the first to share how your team uses it.

Every review shows its verification level. We read each one before it goes live. How we check reviews